We are proud to announce a significant improvement to our system, designed to make group reservations more manageable than ever. With this latest update, handling rooming lists is simpler, faster, and more reliable.
You can now upload rooming lists directly into the system, regardless of the file format. Whether it’s a PDF, Excel spreadsheet, Word document, or plain text email, the system processes guest lists accurately, saving time and reducing errors.
A common challenge
Group bookings are essential for many hotels, but they often bring a unique set of challenges. Managing rooming lists from corporate or private events and tour groups can be time-consuming, especially when these lists come in varying formats. Hoteliers frequently encounter delays caused by manual data entry and the need to reformat files. This process not only wastes valuable time but also increases the likelihood of errors such as duplicate bookings or overlooked requests and information.
Why this update matters
Handling rooming lists in incompatible formats is a familiar frustration. Staff often have to manually reformat the data, slowing operations and creating opportunities for errors. This update eliminates these inefficiencies by allowing you to upload rooming lists in virtually any file type, saving time and effort.
For example, an event organiser sends a rooming list in a hastily compiled Excel file. Rather than reformatting or requesting a revision, you can upload the guest list directly, make real-time adjustments, and ensure the event runs seamlessly. Similarly, travel agencies managing tour groups can provide their lists in various formats without adding complexity to your workflow.
The benefits you can rely on
- Support for multiple file types: Upload PDFs, DOCs, TXTs, XLS files, or even email texts without requiring reformatting.
- Automatic data recognition: The system scans and imports key details like guest names, room assignments, and special requests.
- Retention of notes: Important organiser comments or guest preferences are preserved as notes for easy reference.
- Flexible adjustments: During uploads, you can view room availability and make quick changes as needed.
- Fewer errors: Automating the process reduces risks like duplicate bookings or misplaced information.
Who will see immediate benefits?
This update is designed to make group management more efficient for a range of professionals:
- Corporate event managers: Effortlessly manage large-scale bookings and ensure all details are accurately recorded.
- Wedding planners: Handle diverse guest preferences for both small and large groups, ensuring the big day goes off without a hitch.
- Tour operators: Simplify workflows when dealing with rooming lists in multiple formats, improving collaboration and reducing delays.
For instance, whether managing a small team retreat or a large tour group, you can upload rooming lists as they are provided. The system processes the data efficiently and allows for necessary adjustments, enabling your team to focus on delivering exceptional service.
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How to use the rooming list import
1. Upload any file: Drag and drop the rooming list or select it from your device.
2. Automated processing: The system scans the file and presents a preview for confirmation.
3. Adjust details: Modify room assignments or preferences directly within the interface.
4. Confirm and save: Finalise the upload and let the system handle the rest.
These simple steps make processing rooming lists more efficient, even during high-pressure situations.
Streamline your group booking workflow
This new rooming list import addresses one of the most time-consuming aspects of group bookings. By supporting multiple file formats and automating data recognition, it reduces manual work, minimises errors, and allows your team to focus on what truly matters: creating memorable guest experiences.
Whether you’re managing small private gatherings or large corporate events, this feature is designed to simplify your workflow and save valuable time. For a detailed guide on setting up and using this feature, visit our support page.
Ready to transform your group booking process? Request a demo today.
